Kinetic IT is an APP entity for the purposes of the Privacy Act 1988 (Cth) (Privacy Act) and is subject to the Australian Privacy Principles (APPs) that form Schedule 1 of the Privacy Act. The APPs set out the manner which Kinetic IT may collect, use, disclose, store, secure and dispose of Personal Information.

A copy of the APPs may be obtained from the website of The Office of the Australian Information Commissioner at www.oaic.gov.au.

This Privacy Statement sets out Kinetic IT’s approach to handling Personal Information in accordance with the APPs.

What is Personal Information?

The Privacy Act defines ‘personal information’ as:

information or an opinion about an identified individual, or an individual who is reasonably identifiable:

(a)   whether the information or opinion is true; and

(b)   whether the information or opinion in recorded in a material form or not

Whose Personal Information is collected?

Kinetic IT collects Personal Information from a range of individuals including:

• our employees and contractors
• applicants for employment
• our suppliers, customers and business partners
• industry representatives
• users of Kinetic IT’s website and social media channels.

What kind of Personal Information does Kinetic IT collect

Personal Information that Kinetic IT collects may include:

• personal information related to employment or business including names, addresses, phone numbers, email addresses
• personal information related to business transactions and finance such as bank account and credit card details
• personal information related to human resources
• personal information related to general business purposes.

Why does Kinetic IT collect Personal Information?

Kinetic IT collects Personal Information for the primary purposes of providing our services, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.

Kinetic IT will not distribute Personal Information to any third party unless consent has been granted to do so or where Kinetic IT is required to do so by law.

How does Kinetic IT secure Personal Information?

In accordance with APP11, Kinetic IT takes reasonable steps to protect Personal Information that it holds from misuse, interference and loss as well as unauthorised access, modification or disclosure.  Kinetic IT utilises a range of approaches to secure Personal Information including:

• technical safeguards (such as firewalls, encryption and access controls)
• internal process and policies that limit access to Personal Information
• confidentiality agreements

When the Personal Information held by Kinetic IT is no longer required, Kinetic IT will take reasonable steps to destroy or de-identify the personal information that it holds—however in most circumstances Kinetic IT will hold the Personal Information for a period of 7 years.

Access to your Personal Information

You are entitled to access your Personal Information held by Kinetic IT and, where required, to request Kinetic IT updates or corrects your Personal Information (subject to certain exceptions).  If you wish to access your Personal Information, please contact Kinetic IT (using the contact details below) in writing. Kinetic IT will not charge any fee for your request to access your Personal Information, but, may charge an administration fee for providing you with a copy of your Personal Information.  In order to protect your Personal Information, we may require identification from you before releasing the requested information.

Accuracy of your Personal Information

It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up to date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records.

Statement Updates

This Statement may change from time to time and is available on our website.

Enquiries and Complaints

If you require further information about how Kinetic IT helps safeguard your privacy,  wish to update your details, or if you have any complaints about this Privacy Statement, please contact us at:

The Privacy Officer
Kinetic IT
30 The Esplanade
Perth WA 6000
08 9238 0000
privacy@kineticit.com.au

All complaints will initially be managed by the Kinetic IT Privacy Officer who may contact you to discuss the complaint.  If, after 30 days from the date the compliant is received, the complaint remains unresolved, either party may refer the complaint to a recognised external dispute resolution specialist for mediation.  If the complaint remains unresolved following the mediation, either party may refer the complaint to the OAIC.